Call For Papers

The Scientific Programme Committee of the 75th National Scientific Congress (NSC) of the Australian Society of Anaesthetists (ASA) invites you to submit an paper of your scientific research, for presentation as a free paper at the Congress in Melbourne.

Online paper submission via the Congress website opened on Tuesday, 10 November 2015 and papers are due by Wednesday, 27 April 2016. 

Before preparing your paper and completing the submission process, please read the information below carefully.

Presentation Formats and Prizes

There are three formats of presentations of scientific research at the annual National Scientific Congress – oral presentation, poster presentation and static poster display.

The prizes available are:

  • Gilbert Troup ASA Prize – awarded for the best oral presentation of research;
  • ASA Best Poster Prize – 3 prizes for the best poster presentations;
  • GASACT Poster Prize – awarded for the best poster presentation for research done by a GASACT member.

Click here to download the Paper Submission Guidelines  

Important notes:

  • The default presentation format is the Poster Presentation.
  • An applicant may opt to present their research in the Gilbert Troup ASA session. If the presentation is accepted into this category, it will no longer be eligible for other awards, including the ASA Best Poster Prizes and the GASACT Poster Prize.
  • In addition to the Gilbert Troup and the ASA Best Poster Prizes, a GASACT trainee may also opt to enter their research as a poster presentation, in the GASACT Poster Prize session. They are expected to present in the main poster presentation sessions as well as remain eligible for the main Best Poster prizes in addition to the GASACT Poster Prize.
  • There is also a static Poster Display for those not wishing to present their research in a prize session or who are ineligible to do so according to the eligibility criteria. This format is not eligible for any prize. The applicant must select this option during the paper submission process.
  • Applications are open to ASA members only. The presenter must be one of the authors of the paper and an ASA member.

Paper Submission Guidelines

Please ensure that you have read through the information provided on the Call for Papers page of the Congress website and the information provided below, before lodging your paper.

Lodgement of the paper acknowledges that you agree to the terms and conditions detailed below.

For ease of submission, please download the Paper Template file and use it to construct your paper. In addition to the maximum 400 word count of abstract text, ONE graph and/or ONE table of direct relevance to the results may be included. The list of authors and affiliations does not count towards the abstract word count. Any abbreviations must be spelt out on first use. The template lists the font details for the abstract.

No hardcopy, faxed or emailed submissions will be accepted.

Important

  • Please remember that submitting a paper does NOT automatically register you as a Congress delegate. Congress registration must be done separately.
  • All communications about your paper submission will be sent to the email address that you enter when submitting your paper.
  • We recommend that the email address belongs to the main author who will be in attendance at the Congress and is prepared to make an oral presentation if appropriate.

Paper Review Process

Please note that the space available for presentations is limited and the Congress attracts a large number of submitted papers. Preference will be given to papers of the highest quality as judged by the Scientific Programme Committee.

The eligibility criteria are described in the prize descriptions below. The quality of the paper is rated based on the content (originality, methods, data analysis, and conclusion), the clinical relevance and the quality of the written text.

Please note: Applicants may be offered a presentation format different to that applied for and not all applications may be accepted.

All applicants, successful or otherwise, will be notified within an appropriate time frame to allow registration during the Early Bird Registration phase.

Submission Requirements

All successful applicants will be required to design, print and bring with them a poster for display for the duration of the Congress. The ASA considers the physical display of a poster, with the availability of the author to discuss their work, to be an important component of the Congress. A full description of the poster requirements and other details will be sent out once your abstract has been accepted.

In addition, each poster must be provided to the Congress in an electronic format (PDF) so that it can be viewed on computers, tablets and smart phones by the delegates, both during and after the Congress. These PDFs will remain available via the ASA website for a period of time after the Congress.

Notes:

  • The deadline for all paper submissions is Wednesday, 27 April 2016.
  • Accepted presenting authors will be required to pay and register for the Congress by the end of Early Bird registration. Failure to pay will result in the abstract being withdrawn.
  • If the presenting author is unable to attend the Congress, please notify us of an alternative presenter or withdraw the paper. Any alternative presenter must also register for the Congress.
  • The paper submission is a separate process from registering as a delegate for the Congress.
  • Submissions must be in English.

Abstract Size:

  • Abstracts of more than 400 words will not be accepted.
  • ONE graph and/or ONE table of direct relevance to the results may be included.
  • The title, author lists and affiliations do not count towards the word count.

Terms and Conditions

By submitting an abstract for presentation, you agree to the following terms and conditions:

  • You have read, agree to and meet the eligibility criteria and presentation format requirements of the research sessions that you have applied for.
  • Accepted authors will pay and register for the Congress by the given deadline. Failure to register will result in the paper being withdrawn.
  • The acceptance of a paper does not imply provision of travel, accommodation or registration for the NSC, nor any other costs associated with preparation or presentation of the abstract, or any costs associated with attendance at the NSC.
  • The ASA NSC has permission to publish your paper submission and/or PowerPoint presentation on the Congress or ASA website, on CD ROM, USB drive and in the Congress Handbook, if it is accepted for presentation.
  • The ASA NSC has permission to film or photograph your presentation at the Congress, post it on the Congress or ASA website or distribute it to ASA delegates via USB drive, CD-ROM, hardcopy or online.
  • The ASA has permission to publish your paper in the Anaesthesia and Intensive Care journal.
  • The submission has been approved by all authors.
  • To be considered for publication in the Anaesthesia and Intensive Care journal, the abstract and free paper must be of an original scientific nature, which has not been published or accepted for publication in whole or part of any other journal.

Important Dates

Deadline for submission of papers:               27 April 2016
Authors advised of submission result:              27 May 2016
Early Bird Registration deadline:                        June 2016

Submit a Paper

To submit a paper, please click on the Speakers’ Portal button below.

Click here to access the Speakers’ Portal 

If you have already submitted a paper and would like to review and/or update your details, you must login via the Speakers’ Portal to do so.

Further Information

For further information or clarification, please contact the Congress Secretariat:

ASA National Scientific Congress 2016 Secretariat
c/o International Conferences & Events (ICE) Australia Pty Ltd
T: +61 3 9681 6288
E: speakers@asa2016.com.au

ICE Australia - Conference Organiser

Conference Organiser

International Conferences & Events

183 Albion Street,
Surry Hills NSW 2010    [map]
t: +61 2 9368 1200  |  f: +61 2 9368 1500
e: info@asa2016.com.au
w: www.asa2016.com.au

 
  

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